2. The Data Protection Act 1998
The British Deer Society makes every effort to comply with the principles of the Data Protection Act 1998.
3. Use Made of Personal Information
Personal information provided to The British Deer Society via The British Deer Society website, membership forms and data, training course forms, fundraising responses, letters, emails and telephone calls will be used for the purposes outlined at the time of collection or registration in accordance with the preferences you express.
Personal data collected and processed by The British Deer Society may be used for the following purposes:
a. Administration of membership(s)
b. Fulfilment of orders for goods and services requested
c. Administration of training courses and activities
d. Administration of donations and legacies
e. In-house research and statistical analysis
f. Communication about Branch events and activities
g. Communication about its conservation, membership, training, research, education, fundraising and other activities
h. Communication about its products and services including our e-newsletter Deerbytes, which keeps you up to date with BDS and deer-related news
i. Communication about special offers from carefully selected organisations that make a financial contribution to The British Deer Society’s funds
Processing personal data for the above purposes may entail sharing the information with employees, volunteers, contractors, agents and professional advisors of The British Deer Society and other carefully selected organisations. Agreement exists between The British Deer Society and such parties that there must be no further disclosure of such personal data.
5. Use of Data for Direct Marketing by email and post
At each point of data collection or registration on our website you will be given options to opt-out from being sent future direct marketing material by email or post from The British Deer Society or other carefully selected organisations. Where you do not opt-out of such communications, The British Deer Society may send you information on its conservation, membership, fundraising and other activities and those of other carefully selected organisations.
If at any time you want to alter your preferences or request that The British Deer Society stop communicating with you in this way then you should write to the address shown in section 7.
6. Accessing your personal data held by the British Deer Society
You have the right to ask The British Deer Society in writing, for a copy of all the personal data held about you (this is known as a 'subject access request') upon payment of a fee of £15.00. If you would like to access your personal data held by The British Deer Society, please apply in writing to:
The Data Controller, The British Deer Society, The Walled Garden, Burgate Manor, Fordingbridge, Hampshire, SP6 1EF
7. Verifying, updating and amending your personal information
If, at any time, you want to verify, update or amend your personal data or preferences please write to:
The British Deer Society Membership Department, The Walled Garden, Burgate Manor, Fordingbridge, Hants, SP6 1EF
Verification, updating or amendment of personal data will take place within 28 days of receipt of your request.
If subsequently you make a data protection instruction to The British Deer Society which contradicts a previous instruction (or instructions), then The British Deer Society will follow your most recent instruction.
A 'cookie' is a small text file that is placed on a user's computer hard drive by a website. There are several types of cookie and the most common are often referred to as 'session' cookies. These are used to keep track of information needed by a user as they travel from page to page within a website. These cookies have a short lifetime and expire within a few minutes of the user leaving the site.
Other types of cookies can be used to track internet activity after the user has left a website. These are either sponsored by organisations external to the website being visited (known as 'third party' cookies) or can originate from the website organisation itself ('first party' cookies). These usually have a long lifetime with several months being quite common. They are 'harvested' and 'refreshed' whenever the user visits a page where the same or a similar cookie is being used. The website www.bds.org.uk does not use third party cookies.
The British Deer Society uses benign, short lived 'session' cookies and 'first party' cookies to tell whether a website user has logged-in, where to find details that can be used to pre-fill parts of online forms and to personalise the user's visit to the website. They are also used to track anonymously which areas of the site are popular and which are not used; this allows us to target carefully our website resources.
9. Links to Third Party Websites
The British Deer Society is not responsible for the privacy policies of third party websites. The British Deer Society advises users to read the privacy policies of other websites before registering any personal data.
The British Deer Society holds your personal data in accordance with the security provisions of the UK Data Protection legislation. We use industry standard Secure Server Software (SSL) for your transactions with us. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the Internet.
If you have any questions about security please contact The British Deer Society on: 01425 655434
Updated Jan 2017